Industry — Corporate Real Estate

Corporate Real Estate Occupancy Analytics

Finally, Data Your CFO and Your Employees Both Trust

You’re asked to cut costs and improve the workplace at the same time. Occuspace gives CRE and workplace teams live occupancy data across every building, floor, zone, and room — so every decision is backed by actual use.

See the ROI

Occupancy Intelligence Platform

One Platform for Portfolio, Workplace, and Operations Decisions

One source of truth for portfolio, workplace, and operations decisions — from lease events to employee experience.

Right-Size the Portfolio

Know which buildings, floors, and zones are under-used before every lease event — and negotiate with data.

Design Spaces Worth Using

See which space types employees actually use, and design the next renovation around behavior — not assumptions.

Defend Decisions Upstairs

When Finance asks why you’re renewing, your answer shouldn’t be “we think.” Report utilization with confidence.

Portfolio Right-Sizing

Make Every Lease Renewal a Data-Backed Decision

The biggest leverage point in CRE is the lease event. Occuspace gives you continuous utilization data that shows exactly what you need — weeks before you have to decide.

Continuous utilization data by building, floor, zone, and space type

Peak vs. average occupancy to understand real capacity requirements

Identify floors or buildings to consolidate, sublease, or vacate

Case Study: $3.5M saved annually

Lease renewal decision informed by occupancy data

Workplace Strategy & Design

Design for How People Actually Use the Office

Space Type Analysis

Which Spaces Actually Drive People In?

Employees vote with their feet every day. Occuspace shows which space types attract people and drive dwell time — so the next redesign is informed by evidence.

Utilization and dwell time by space type and zone

Identify which amenities correlate with higher in-office attendance

Measure the impact of a redesign with before/after data

Case Study: Dwell time doubled and employee sentiment jumped more than 40%

Meeting Room Optimization

Ghost Reservations Are Costing You More Than You Think

20–35% of meeting-room reservations are ghost bookings — reserved but never occupied. Occuspace tracks actual presence, not calendar events, so you can quantify the waste and fix it.

Track booked vs. actual occupancy for every meeting room

Identify chronic no-shows and set auto-release thresholds

Integrate with your room booking system to close the loop

Meeting room bookings compared with actual occupancy, revealing ghost reservations

Neighborhood allocation based on actual team usage, not org charts

Neighborhood & Team Planning

Allocate Neighborhoods to Teams, Not to
Org Charts

In a hybrid world, team neighborhoods are no longer static. Occuspace shows you which teams are actually coming in — when, how often, and in what numbers — so you can allocate neighborhoods to the teams that will actually use them, on the days they'll actually be there.

Zone-level occupancy correlated with days of the week

Understand which teams overlap in the office (and when)

Optimize desk ratios per neighborhood based on actual attendance

Support hybrid policy decisions with utilization evidence

Case Study: $900K saved on leasing

Reporting to Leadership

The Numbers Your CFO, CHRO, and Board Actually Want to See

Occupancy data only matters when it speaks the language of the business. Occuspace turns utilization into the metrics each leader already tracks, so every real estate conversation upstairs starts from evidence instead of opinion.

For the CFO: cost per seat and lease efficiency

For the CHRO: hard evidence behind the employee experience

For the ESG committee: measurable sustainability metrics

For the board: portfolio strategy backed by a year of data

Occupancy reporting dashboard for leadership

Fits Into Your Existing Stack

Your IWMS Didn't Come With Occupancy Data. Now It Can.

Occuspace plugs into the stack you already run — IWMS, desk booking, BMS, and BI tools.

IWMS / CAFM integration: push utilization data into your space management platform

Desk booking systems: close the loop on reservations with actual presence data

Building management systems: occupancy-driven HVAC and lighting automation

BI and reporting tools: API access to raw occupancy, traffic, and dwell data

Explore the API

Occupancy data flowing into IWMS and workplace systems

The Corporate Real Estate Squeeze

You're Managing Two Agendas With One Budget.

Finance wants lower costs. Employees want better spaces. Occuspace closes the gap with live, privacy-first occupancy analytics across your portfolio.

42%

Average desk utilization

Less than half of desk capacity is used on a typical hybrid workday — at full lease rates.

30%

Meeting rooms booked, never used

Ghost reservations drain capacity while employees can't find a room.

95%

Occuspace data accuracy

Accuracy you can present to a CFO — not a badge-reader estimate.

1 Day

To full building coverage

1M+ sq ft live in a day — no contractors, no wiring, no IT tickets.

" We were paying for 40,000 sq ft more than we needed. Occuspace gave us 6 months of utilization data to bring into our lease renewal. We reduced our footprint, cut our real estate cost by 32%, and our employees actually use the space better now — because we redesigned it around what they actually do. "

VP, Corporate Real Estate

Global Technology Company

Frequently Asked Questions (FAQs) - Corporate Real Estate

How do CRE teams measure actual office utilization?

Occuspace measures real presence — how many people are actually in a space, minute by minute — rather than badge swipes, room bookings, or survey estimates. Sensors read ambient Wi-Fi and Bluetooth signal activity with no cameras and no personally identifiable information, so you see how floors, neighborhoods, and rooms really get used.

Can occupancy data help right-size a real estate portfolio?

Yes. Utilization by building, floor, and neighborhood shows exactly where space is underused, which floors can consolidate, and what footprint you actually need — so lease renewals, expansions, and exits are grounded in evidence instead of guesswork.

How fast can Occuspace deploy across an office portfolio?

Sensors plug into standard electrical outlets and install in minutes per space with no wiring or construction. Portfolios have brought more than a million square feet live in a single day.

Is employee privacy protected?

Occuspace uses no cameras and collects no personally identifiable information. Reporting is aggregate people counts and utilization patterns — never individual tracking — which makes it workplace-council and privacy-team friendly.

Does Occuspace integrate with workplace and IWMS systems?

Occupancy data is available in real-time dashboards, alerts, and a streaming API, and can feed IWMS and workplace platforms so utilization shows up where your team already plans space.

Corporate Real Estate Occupancy Analytics

Finally, Data Your CFO and Your Employees Both Trust