The Corporate Real Estate Squeeze

You're Managing Two Agendas With One Budget.

Finance sees real estate as the second-largest line item on the P&L and wants it cut. Employees see the office as a key part of their work experience and want it to be better. Most CRE teams are trying to satisfy both with data that's months old, incomplete, or just wrong.

42%

Average desk utilization

Most hybrid organizations are using less than half their desk capacity on a typical workday — yet paying full lease rates.

30%

Meeting rooms booked, never used

Ghost reservations silently drain capacity while employees can't find a room. You can't fix what you can't measure.

95%+

Occuspace data accuracy

Real-time occupancy data that's accurate enough to present to a CFO — not a badge-reader estimate or a hallway survey.

1 Day

To full building coverage

Deploy across 1M+ sq ft in a single day. No contractors, no wiring, no IT tickets. Start getting data before the week is out.

Portfolio. Workplace. Operations.

One Platform. Three Problems Solved.

Occuspace is used by corporate real estate directors, heads of workplace, and facilities leaders at organizations from 500 to 500,000 employees — to solve the three problems that keep them up at night.

Right-Size the Portfolio

Know exactly which buildings, floors, and zones are over- or under-utilized before every lease event. Go into renewals, reductions, and relocations with data — not gut instinct — and walk out with better deals.

Design Spaces Worth Using

Understand which space types your employees actually use — and which they avoid. Design renovations, neighborhood strategies, and amenity investments around behavior, not assumptions. Make the office worth the commute.

Defend Decisions Upstairs

When Finance asks why you're renewing a lease, or HR asks why the new floor plan isn't working, your answer shouldn't be "we think." Occuspace gives you the utilization data to report to leadership with confidence.

Portfolio Right-Sizing

Make Every Lease Renewal a Data-Backed Decision

The biggest leverage point in corporate real estate is the lease event — renewal, reduction, relocation, or consolidation. Most organizations arrive at these moments with anecdotal evidence and badge-reader data. Occuspace gives you continuous, accurate utilization data that tells you exactly what you actually need — weeks before you need to decide.

Continuous utilization data by building, floor, zone, and space type

Peak vs. average occupancy to understand real capacity requirements

Identify floors or buildings to consolidate, sublease, or vacate

Benchmark your utilization against industry norms to know if you're over-leased

Exportable reports formatted for lease negotiation and board review

Workplace Strategy & Design

Stop Designing for How You Wish People Used the Office.Design for How They Actually Do.

Space Type Analysis

Which Spaces Actually Drive People In?

Your employees are voting with their feet every day. Occuspace tells you which space types — collaboration zones, focus rooms, social hubs, touchdown areas — attract people and drive dwell time. Use that intelligence to inform your next redesign, not repeat the last one.

Utilization and dwell time by space type and zone

Identify which amenities correlate with higher in-office attendance

Measure the impact of a redesign with before/after data

Replicate what's working across your portfolio

Meeting Room Optimization

Ghost Reservations Are Costing You More Than You Think

Industry data suggests 20–35% of all meeting room reservations are ghost bookings — rooms reserved but never actually occupied. For a 100,000 sq ft office, that's tens of thousands of dollars in real estate costs attributed to rooms that sit empty. Occuspace tracks actual presence, not just calendar events, so you can quantify the problem — and fix it.

Track booked vs. actual occupancy for every meeting room

Identify chronic no-shows and set auto-release thresholds

Right-size meeting room inventory: fewer large rooms, more small ones?

Integrate with your room booking system to close the loop

Neighborhood & Team Planning

Allocate Neighborhoods to Teams, Not to Org Charts

In a hybrid world, team neighborhoods are no longer static. Occuspace shows you which teams are actually coming in — when, how often, and in what numbers — so you can allocate neighborhoods to the teams that will actually use them, on the days they'll actually be there.

Zone-level occupancy correlated with days of the week

Understand which teams overlap in the office (and when)

Optimize desk ratios per neighborhood based on actual attendance

Support hybrid policy decisions with utilization evidence

Reporting to Leadership

The Numbers Your CFO, CHRO, andBoard Actually Want to See

Workplace data is only valuable if it translates into the language of business: cost per seat, utilization ROI, employee experience scores. Occuspace connects occupancy data to the metrics that drive real estate investment decisions at the executive level.

For the CFO: Cost Per Seat & Lease Efficiency

Translate utilization data directly into cost metrics: cost per utilized seat, wasted square footage cost, and projected savings from proposed lease reductions. Give Finance the numbers they need to approve real estate changes.

For the CHRO: Employee Experience Evidence

Connect space utilization to employee experience outcomes. Show which space investments drove increased attendance, which redesigns improved dwell time, and how the workplace is evolving in response to employee behavior — not just HR surveys.

For the ESG Committee: Sustainability Metrics

Occupancy-driven building operations reduce energy consumption significantly. Document the energy efficiency gains from connecting HVAC and lighting to real-time occupancy — and report measurable carbon reductions as part of your ESG disclosure.

For the Board: Portfolio Strategy Support

When the board asks about real estate efficiency or return-to-office strategy, have an answer backed by 12 months of data rather than a quarterly headcount survey. Occuspace data supports both tactical lease decisions and long-range portfolio strategy.

Fits Into Your Existing Stack

Your IWMS Didn't Come With Occupancy Data. Now It Can.

Occuspace integrates with the tools corporate real estate teams already use — IWMS platforms, desk booking systems, space management software, BMS, and BI tools — so occupancy data flows into the workflows you've already built.

IWMS / CAFM integration: push utilization data into your space management platform

Desk booking systems: close the loop on reservations with actual presence data

Building management systems: occupancy-driven HVAC and lighting automation

BI and reporting tools: API access to raw occupancy, traffic, and dwell data

Digital signage: live availability feeds for wayfinding and space discovery

42%

30%

95%+

1 Day

30–40%

3–5×

1M+

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