Your booking system shows the main conference room is reserved until 3 p.m., but it's been empty since 1 p.m. Employees say they can't find a desk on Tuesdays, yet half the floor sits completely untouched. Sound familiar?
To build a great workplace, you need to know how people actually use your space. Calendar holds and badge swipes only show you what people planned to do. Occupancy sensors show you what's happening right now. With real-time tracking, you can right-size your real estate portfolio, redesign underused lounges, and give your team a frictionless office experience.
Occuspace and XY Sense both capture this vital data. They close the intent-versus-reality gap, but they take completely different paths to get there. The right platform depends directly on your goals, your budget, and the exact data you want to measure.
We'll break down how both tools compare across:
You'll leave with all the details you need to confidently choose the right platform for your desks, meeting rooms, and collaborative neighborhoods.
Both platforms help you see workplace occupancy, utilization, and demand. But they take different approaches.
XY Sense uses AI-powered occupancy sensors. It gives detailed live views, covers large areas, and integrates with smart office tools. Big teams who need deep, real-time analytics often lean this way.
Occuspace uses macro sensors (Wi-Fi and BLE signals for wide coverage) and micro sensors (mmWave for smaller spaces). One platform covers it all - open floors, amenities, private rooms.
If your team needs mixed-space coverage - offices, rooms, phone booths, shared amenities - Occuspace usually fits best. But the right choice comes down to your goals.
Hybrid work means old planning tools don’t cut it. Badge swipes show someone entered. Room bookings show someone planned to be there. Neither tells you if the space was used, if people stayed, or which zones get crowded or ignored.
Today’s teams are asking pointed questions:
The right tech answers these, supports smart planning, smooth daily operations, and a better employee experience. Counting sensors alone isn’t enough.
Booking systems log what’s reserved. Badge data logs who walks in. Neither tells you room-level or desk-level use. Around 30% of hybrid office meeting room bookings are ghost meetings - calendar says busy, but nobody’s there.
Teams need clarity on real demand: where, when, how often. Occuspace pairs with booking and workplace systems to show what’s truly used, not just what’s booked.
Before you compare, know what you need. Most buyers ask for:
Occuspace helps you see how your office really works. It measures four things: occupancy (minute-by-minute headcounts), traffic (visits over time), dwell time (how long people stay), and utilization (people vs. room capacity). You also get live data for availability and busyness, so spaces never sit unused.
The tech is simple. Macro sensors passively read Wi-Fi and BLE activity in big areas. Micro sensors use mmWave to check smaller, private spaces. Occuspace doesn’t use cameras or collect personal info, and it never connects to employees’ devices during macro sensing.
Data flows into dashboards, APIs, signage feeds. Teams get actionable analytics, not just numbers. Occuspace isn’t just sensors - it’s a decision platform built for space insight.
Macro sensors are for big, open spaces - think office floors, neighborhoods, team spaces, lobbies, cafés, kitchens, and amenities.
Here, you need to spot traffic patterns, dwell time, and peaks. One Macro covers 2,000-3,000 sq. ft., so a few reach an entire floor. You’ll see how each area performs day-to-day, not just at a glance.
Micro focuses on smaller, private spaces - meeting rooms, phone booths, huddles, and offices. mmWave radar detects if anyone’s in the room, even if they’re still. It picks up tiny motion, even breathing - so it’s accurate.
Setup’s a breeze. Each sensor installs in 15 seconds - no wires, no batteries, no Wi-Fi needed. For teams with lots of rooms, this saves time and hassle.
One platform, all spaces - open areas, rooms, booths, amenities. No juggling multiple systems. Occuspace covers peak days and averages, shows what’s really used, and gives live data for employees. The analytics support real action - no fluff.
XY Sense is an AI-powered platform focused on granular space data, live utilization, and smooth smart office integrations. If you want up-to-the-second usage info and high-detail analytics, this is for you.
XY Sense delivers what big enterprise teams want - granularity, visuals, actionable insights.
Area Pro sensors report on open areas and updates every two seconds. Confirm these claims directly in your testing.
Need highly detailed, real-time space data for planning across open floors? XY Sense delivers.
XY Sense focuses on live occupancy, detailed movement maps, and rich workplace insights. Its API lets you plug-in live and historical data, trigger webhooks, and access GraphQL queries. Connect booking, IWMS, building automation, and apps for an integrated setup.
Go with XY Sense when you want high-detail, live analytics, seamless enterprise integrations, and data-rich dashboards. It’s built for teams ready to go deep on insights and integrations.
The main difference? Occuspace uses both macro (wide area) and micro (small room) sensors. XY Sense uses high-detail sensors for real-time visuals and granular analysis.
There’s no universal winner - pick what matches your real-world spaces.
Open offices, lounges, and neighborhoods need broad insights, not headcounts. Meeting rooms and booths need spot-on occupancy signals. Occuspace covers both, so teams have a single view and easy deployment. Less vendor hassle, one system, more clarity.
Need live visibility and fine detail across open floors? XY Sense gives you up-to-second data and high-res visuals. Check vendor claims by testing it in your space.
Open areas call for peak trends and dwell stats. Meeting rooms need real signals. Neighborhoods need usage patterns. Social spaces need traffic data. Ask yourself if you need mixed-space flexibility or ultra-detailed views - then pick accordingly.
Badges show someone came in. They don’t tell you where they sat, how long, or if collaboration zones get used. Utilization sensors fill the gaps - by zone, floor, and neighborhood.
Macro sensors highlight office demand. Spot underused zones, overloaded spots, long dwell times. Use this to balance team zones, desk ratios, collaboration areas. It’s perfect for hybrid offices with day-to-day swings.
Want high-res utilization views, down to the square foot? XY Sense gives you that. It’s detailed and always live. Remember to test accuracy before committing.
If you want clear, easy mixed-space insight, Occuspace is your go-to. If you need deep, desk-level detail for fine-tuned planning, pick XY Sense. Ask: Will extra detail change our decisions, or is it just more data?
Small rooms impact daily work - calls, meetings, focus time. Booking data isn’t enough. Actual room use keeps dropping even as bookings rise. Sensors show what’s real.
Micro detects real occupancy - no matter how still someone is. Installs in seconds, needs no upkeep. Data feeds instantly to live views and auto-release for empty but booked rooms.
XY Sense covers meeting spaces with granular data. Confirm sensor coverage and setup during testing, and see if you get the granularity you need.
If you want single-platform ease for both broad data and small-room precision, Occuspace Micro’s a strong bet.
It’s not about averages - it’s about peaks and patterns. A space can swing from 10% to 90% in the same week. Occupancy sensors spot real trends so you can act, not guess.
Compare peaks, averages, weekdays - all in one view. Find hotspots and quiet patches. This helps you set desk numbers, plan neighborhoods, and size meeting rooms smartly. The portal and API let you run historical or live checks any time.
XY Sense digs deep on occupancy, movement, and space use. You get data for every day, every space. If your team needs a granular lens, it’s here.
More data isn’t always better. Focus on what drives action - are there peak days, scarce rooms, or neighborhoods to resize? Occuspace brings clarity across all spaces - without drowning you in stats.
Both Occuspace and XY Sense push privacy front and center. It’s core for compliance - but trust matters, too. People are more comfortable when tech measures spaces, not them. Data is better when employees aren’t worried about being watched.
Macro sensors quietly scan for activity. They don’t touch devices. No PII, no raw identities. MAC addresses get permanently hashed; nothing personal is stored.
Micro sensors use mmWave - no images, no audio, pure counting. Everything is anonymous, aggregated by room or area. Never linked to a desk or a person.
XY Sense keeps data anonymous and avoids employee ID. It processes data at the edge, never takes images, and focuses on aggregated space trends. Check details during your eval.
Your occupancy platform should be easy to roll out and run - across all your offices. If it takes months or heavy IT help, it slows you down. Modern sensors should install fast and maintain themselves.
Macro sensors mean fewer devices - each covers big sections. Micro sensors pop in fast (15 seconds, no wires, no batteries, no Wi-Fi). Go live in minutes; rollout takes days, not months. Self-installed, portfolio-ready. Ideal if you manage several sites.
XY Sense suits big offices where detailed sensing is key. Fewer sensors might be needed in some layouts - check during your trial. Review placement, network, power, and calibration needs with their team for a full picture.
Sensors mean nothing if data isn’t turned into action. Good platforms show you not just counts, but ways to improve planning, cleaning, HVAC, and experience. This is where the analytics matter as much as the sensors.
Occupancy, traffic, dwell, availability, live busyness - all in one place. See peaks, spot trends, compare spaces, power digital signage for availability.
Results are actionable: Clean driven by real use, HVAC tailors to people on-site, planner gets right-sized teams and rooms, employees find open space without hunting for it.
XY Sense provides live visuals, usage analytics, deep workplace insights, and tight integrations. The API supports live and historic data, webhooks, GraphQL. Perfect for IT-led integrations and those who love detailed dashboards.
Strategy teams want trends. Facilities want triggers. Experience teams want live data. IT needs API support. Occuspace brings simplicity and breadth; XY Sense goes deep and detailed. Choose what matches real decisions in your org.
Occupancy data gets powerful when it connects to operations. Smart offices aren’t just architecture - they’re powered by clean timing, HVAC savings, less waste, more comfort, smarter booking, and great planning. Integrations need to push outcomes, not just data.
Dashboards, reporting, APIs, exports, signage - all included. REST API streams live counts into IWMS, BMS, and analytics tools. Clean on demand, trigger HVAC, manage capacity, balance planning - do it all. If you use Aruba, Occuspace integrates right in.
XY Sense plugs live occupancy into booking, IWMS, automation, and workplace apps. API gives you what you need - live, historic, webhook, GraphQL. Ideal if you’re building custom, high-frequency workflows.
If an integration doesn’t drive action, it’s just noise.
Here’s how each one stacks up - use as a starter, not the final say. Your spaces, layouts, and needs make the ultimate call.
Occuspace Macro delivers usage trends, peaks, and broad demand. XY Sense goes granular for live detail. Ask: Do you want big-picture patterns, or fine-tuned live analytics?
Occuspace Micro pinpoints real room use - even finds ghost meetings. XY Sense covers room analytics too. Ask: Do you want automated triggers that free up unused rooms?
Occuspace Micro handles booths and flex rooms. XY Sense covers small spaces but check deployment and upkeep. Ask: Can the platform scale across dozens of small spaces without chaos?
Occuspace shows where neighborhoods thrive, where they lag. XY Sense gives desk-level detail. Ask: Are you sizing neighborhoods, or drilling into seats?
Occuspace Macro captures live busyness and dwell time for lounges, cafés, and shared spaces. XY Sense brings high-detail usage for social-space analytics. Ask: Can you measure if these spaces deliver value for collaboration?
Occuspace measures traffic and dwell in common spaces. XY Sense does entry/exit counts and deep usage views. Ask: Is your need operational data, real-time views, or both?
Happy teams find space when they need it - live availability, clear data, no searching. Occupancy analytics make it happen.
Surfaces live busyness and availability for rooms and shared areas. Digital signage points people to open spaces - no app required. Privacy-focused, so employees trust the system. When it measures the office - not them - adoption follows.
Live occupancy views, workplace insights, smart integrations. If your org wants deep app-based experiences on detailed data, XY Sense is a fit.
Real-time info only helps if teams see it, can act on it, and trust the source. Occuspace stands out for live insight and ease. XY Sense is great for detailed dashboards and app-driven teams. The right pick depends on how people use your spaces and what problems you’re solving.
Occuspace is the best fit for teams who want a single platform for everything. It's the right choice when you:
The Macro and Micro blend gives you a complete view across every floor and down to every room. Your data stays anonymous and clear.
XY Sense is a strong option for highly detailed movement analytics. Choose it when you:
Confirm all deployment requirements, maintenance schedules, and privacy policies directly with XY Sense. Always test vendor-reported accuracy on your own floors before you scale up.
Run through this before you pick any space optimization platform:
Occuspace uses both macro (Wi-Fi and BLE signals) and micro (mmWave for small spaces) sensors. Macro covers big areas, micro covers rooms. XY Sense favors AI-powered sensors for deep, live usage and detailed analytics. Pick based on your space mix: broad-area, granular, or both.
Occuspace wins for flexible, all-space coverage - open floors, rooms, booths, amenities, hybrid patterns. XY Sense scores for deep analytics, live dashboards, integrations. Choose what your team values most - breadth or detail.
Both are privacy-first. Occuspace runs with zero cameras, zero PII, zero device connections on macro. Rigidly anonymous by room or zone. XY Sense stays anonymous and edge-processed. For setup, each Occuspace Micro is plug-and-play (under 15 seconds, no wiring, no batteries). XY Sense is for big, detailed deployments. Both offer APIs, dashboards, signage, exports - and strong integration pathways.
Occuspace and XY Sense both make your office transparent. Each takes a different path. The best one for you comes down to your teams, spaces, and goals.
Choose XY Sense for data-hungry teams, live visuals, and smart integrations. Choose Occuspace when you want simple, broad insight - all in one, privacy-first, actionable platform.
Occuspace gets you anonymous, actionable data - occupancy, traffic, dwell, live busyness, and more - across every office space. It’s built for fresh thinkers who want to act, not just analyze.
Ready to try mixed sensing for open areas, rooms, and shared spaces? See how Occuspace works. Reach out for a live demo.
