Most teams know what was booked and who badged in. But ask which spaces actually got used on Tuesday, and most will say, "We’re not sure." That missing info drives up costs. You pay for every square foot, but half the space sits empty. The same three meeting rooms get crowded while others stand unused. Ghost bookings block rooms. Desks that get reserved often go empty. Some neighborhoods pack in people, others feel deserted.
Hybrid offices add another layer. Attendance is uneven on purpose. Peak days and quiet days look nothing alike. The patterns keep shifting. Without real usage data, workplace and real estate teams make decisions based on guesses or incomplete signals.
Here’s how Occuspace closes that gap. Real-time occupancy data leads to better office space optimization, smarter operations, and a smoother experience for everyone in your office.
The data you already have tells only part of the story.
Reservation systems help manage schedules. But they don’t tell you if anyone showed up. No-shows run 18-25%. Up to 30% of meeting room bookings are ghost meetings - rooms stay empty but look blocked. Nearly a third of your spaces might be idle while people search for options.
It’s the same for desks. A reservation just means someone planned to come in - not that they did.
Badge logs confirm entry. That’s helpful for attendance. But once someone walks in, badge data loses them. You don’t see if someone used a desk, a lounge, or a meeting room. You have no idea which neighborhoods fill up daily or which floors sit empty.
That’s a big blind spot for planning.
This is the missing piece. Occupancy sensors count people in each space in real time. No cameras, no personal info. Just anonymous counts - who’s using rooms, neighborhoods, shared spaces, or a whole floor, all day long.
Paired with trends, you get a clear view of demand - where there’s crowding, where spaces go unused, and how patterns change as time goes on.
Occuspace is a workplace occupancy intelligence platform. It helps you see how people really use your office spaces. Workplace strategists, facilities and real estate teams, IT, and employee experience managers all use Occuspace to make smarter, data-backed decisions.
You get AI-powered sensors, analytics dashboards, live data, and API access, all in one platform - ready to cover open floors, meeting rooms, phone booths, lounges, cafés, and every kind of workspace.
This is the key. Occuspace measures how spaces perform - not how individuals behave. You get anonymous, aggregate counts. No cameras. No personal info. Absolutely no individual tracking.
You’ll see if a room’s in use, how busy a neighborhood gets, or if a phone booth is available. The goal is to improve spaces, not monitor people.
Occuspace covers both daily operations and future planning. Live data helps with room availability and real-time decisions. Historical views reveal trends, drive desk ratios, guide portfolio moves, and measures hybrid attendance over time.
You can access data 24/7 through the Occuspace portal or the API. Both your ops and strategy teams will find what they need, when they need it.
Occuspace uses plug-and-play sensors that estimate how many people are in a space by picking up wireless signals. Sensors send the data to Occuspace’s cloud, where AI turns it into occupancy counts, traffic patterns, dwell times, and availability in minutes.
There are no cameras. No personal info. It’s all anonymous and aggregated. Setup just needs a wall outlet. No infrastructure overhaul. Fast, easy deployment.
Occuspace Macro is built for bigger spaces. It passively picks-up Bluetooth and Wi-Fi signals to measure occupancy for open floors, neighborhoods, lobbies, cafés, lounges, and collaboration zones.
Large areas need wide coverage. Room-level data isn’t enough to see the flow across an entire floor. Macro fills that gap.
Small spaces need a different tool. Occuspace Micro uses mmWave tech to detect occupancy for meeting rooms, phone booths, huddle rooms, and small flex spaces. It shows if the space is empty, has one person, two, or three-plus - all in about 400 square feet with a wide view.
Micro is made for spaces with ghost meetings and hard-to-find availability. You get fast installs and instant data - just plug it in.
As Occuspace co-founder Linus Grasel explains, conference rooms usually see less than 5 hours of use each week. Micro makes that visible and actionable.
Occuspace goes live fast. Most installations take 1-3 days. You’ll see analytics within 15 minutes. No wiring. No ceiling mount. No big projects. Plug it in and you’re set.
IT and workplace tech teams get a short path to value - no slow rollouts.
Occuspace gives you more than people counts. It blends multiple signals so your data’s ready for decisions, not just reporting.
This metric measures how many people are present at any moment. You’ll see where demand is high and which spaces rarely fill up. Over time you’ll spot patterns for smarter planning. There’s no better dataset for space planning than real occupancy.
Traffic counts every visit to a space. See which areas drive activity, which aren’t hit as much, and when demand peaks. Trigger services - like cleaning - based on visits instead of rigid schedules.
Dwell time captures how long people use a space during each visit. A café with lots of traffic but short stays is a pass-through. A lounge with long stays is a real work spot. These details drive design, staffing, and service decisions. One global tech company used dwell time to find one team had 35% shorter stays due to noise. They fixed it, and sentiment scores rose 40%.
Live data shows Count, Capacity, Percent Occupied, and Busyness. Each space is marked as "Very busy," "Busy," or "Not busy." This powers real-time displays, signage, and apps. Employees find open spots without wandering the building.
Historical data reveals how usage changes across days, weeks, and seasons. You spot peaks, quiet times, and evolving patterns. These trends guide key moves: desk ratios, room mix, leasing, and future design.
Office occupancy sensors deliver clear solutions to real issues. Here’s how Occuspace tackles the most common office challenges.
Open floors may look busy, but many have unused seats. Macro shows which neighborhoods are overused, which fall short, and how demand shifts through the week. You make layout choices based on data, not guesses.
Seeing a 40% daily peak? You’ve got extra desks. The data drives honest talks about desk ratios and reallocating space.
Ghost meetings waste space. Up to 30% of room bookings go unused. Micro measures booked vs. actual use so you can auto-release rooms. If nobody shows up after 10 minutes, the booking cancels and the room’s instantly free.
Hybrid attendance varies by team. Some come in three days, others once a month. Occuspace reveals actual peaks for each neighborhood - set desk-sharing ratios based on facts. Free up space for quiet pods or collab zones people truly need.
Small spaces can frustrate employees. Booths are often full; huddle rooms get booked but sit empty. Micro shows if you have enough small spaces and whether they’re used efficiently.
Shared spaces shape your office experience - desk counts miss the picture. Macro captures traffic and dwell for these areas. You’ll know where to adjust staffing, cleaning, or amenities. If one wing is always busy and another is empty, you have a clear roadmap.
Hybrid work means uneven demand. Tuesdays might hit 53% peak, Fridays only 28%. Size for Tuesday, and you waste space all week. Cut too much, and busy days get cramped. You need real data.
Occuspace pinpoints exactly where and when demand surges. It’s not just “Tuesdays are packed.” You see which neighborhoods, meeting clusters, or shared areas hit capacity and which stay quiet. Now you can adjust space allocation, not just add more space.
Most offices have hidden capacity. Occuspace brings it to light. Underused neighborhoods, meeting rooms, and quiet shared zones often beat expansion or redesign - no construction needed.
Hybrid isn’t static. Patterns change. Surveys or short runs of badge data won’t cut it. Ongoing occupancy data tells you exactly how people use the office today. That’s how good planning happens.
Office space optimization is about making the office work for people - not just shrinking square footage. Bad data causes frustration. People can’t find rooms, spots to focus, or end up in crowded areas when space is actually open.
Ghost bookings block rooms. Employees waste time looking for space. Micro makes room availability visible as it happens. Auto-release clears ghosted rooms. People see what’s open before searching for it.
Live busyness data, signage, and apps show which areas are quiet, which are free, and where seats are open. Digital signage drives real-time guidance, getting people where they need to go, fast.
Employees value office days if the experience is smooth. If they can easily find a room, a quiet nook, or a not-too-busy café, they’re more eager to come in. Reliability starts with good data - not more space.
Accurate occupancy data means teams match services to real demand. This shrinks waste and keeps quality high.
Most offices clean on fixed schedules, no matter the use. 82% of decision-makers don’t use occupancy data for cleaning. Traffic data triggers cleaning after a real visit count, focusing on busy spots and cutting unnecessary service. It’s not rare to see cleaning costs drop 30%.
Cafés, front desks, and amenities all run smoother with occupancy insights. One large tech company optimizes food service and staffing with Occuspace, reducing waste and boosting the on-site experience for everyone.
HVAC eats up ~39% of building energy. Running it when areas are empty is wasted money. Occuspace data feeds building controls - HVAC and lighting shift based on real, verified use. Demand-controlled ventilation saves about $0.50 per square foot, per year in real cases.
Analytics need trust to succeed. If employees feel watched, adoption drops. Designing for privacy isn’t just right - it makes rollout easier.
Occuspace uses no cameras or identity info. Sensors scan for wireless signals and create anonymous counts. Device addresses are hashed and originals deleted. Data appears only at the zone or room level - never desks, never individuals.
What we measure is rooms, zones, and shared spaces - not people. Anonymous, aggregate data answers every big planning question. There’s no surveillance concern to worry about.
When employees know what’s measured and why, rollout is smoother. Being clear builds trust. With privacy-first tech, there’s nothing to hide.
Each space calls for its own measurement. The strongest workplace programs use both Macro and Micro to see big patterns and the details that matter.
Use Macro for large areas where you want to see movement and gathering - all open floors, neighborhoods, lobbies, cafés, lounges, collaboration zones, and any space bustling with people. Great for floor or neighborhood-level insights.
Pick Micro for any smaller, private area where getting room-level details matters. Meeting rooms, phone booths, huddle rooms, private offices, flex rooms - anywhere ghost meetings or room shortages happen, Micro shines.
Macro shows you broad patterns - the ebb and flow across the office. Micro shows you exactly what’s happening inside each room. When you use both, you get a full, actionable view - perfect for planning and smooth daily operations.
The beauty of this data? Every team can use it their way. That’s why a workplace analytics platform can power the whole organization.
CRE teams right-size portfolios, validate leases, spot consolidation options, and set desk ratios using real peaks. Honest conversations come easier when you have hard data - no more unnecessary expansion or overlooked capacity.
Facilities and ops use occupancy and traffic to plan cleaning, manage HVAC, schedule service, and prioritize maintenance. Operations are smoother and more efficient when you follow actual demand.
Employee experience pros use live availability and busyness for a better in-office experience. Employees find rooms and quiet spots without friction. The office stays predictable, comfortable, and a place people want to be.
IT and tech buyers use APIs, data exports, digital signage, and integrations. Occuspace flows into IWMS platforms, building controls, workplace apps, and dashboards. HPE Aruba certification even streamlines enterprise setup.
Occuspace fits seamlessly into your technology ecosystem.
The Occuspace portal gives you live views, historical reporting, space comparisons, and trends. Dashboards feature average, peak, and real-time utilization, plus traffic and dwell time. No custom reports required - metrics are ready for you.
You can pull occupancy into other systems using RESTful APIs and streaming integrations. Feed the data into IWMS, reporting, apps, or dashboards - no manual steps needed.
Ready-to-use digital signage links display live busyness. You can show employees instantly what’s open across the office. Space navigation gets faster and easier - no integration hassle.
Great occupancy sensors answer practical workplace questions. Occuspace is built for these:
Use these insights to design layouts, set room mixes, and make smart portfolio decisions.
Live busyness helps answer and solve these fast.
Occupancy data gives facilities the right cues for the right actions.
Occuspace is a platform that shows how your office actually gets used. It uses privacy-first, AI-powered sensors to deliver real-time and historical data on occupancy, traffic, dwell time, and availability - in any office space, large or small.
Occuspace reveals real usage across every room and zone. You’ll adjust layouts, rooms, desks, and services based on true usage - not floor plans. You’ll spot underused capacity before you add more space or redesign.
Macro sensors work best for big spaces - open floors, neighborhoods, cafés, lounges, collab zones. They scan for wireless signals and show broad patterns. Micro sensors are for smaller, enclosed rooms - meeting rooms, phone booths, huddle rooms, private offices. They use mmWave to deliver room-level data. Most offices use both for a full picture.
Occuspace measures spaces, not people. All data is anonymous and aggregated. There are no cameras, no facial recognition, and no personal info. Room or zone data only. No individual or desk tracking.
Occuspace provides Occupancy (how full a space is), Traffic (visit count), Dwell Time (how long people stay), and Availability (if spaces are open). See live busyness and deep historical trends. All data’s in the Occuspace portal and available by API.
Here’s the problem. Teams know what got planned and who walked in. But they don’t know what really happened. Bookings show intent. Badge data shows entry. Occuspace shows actual use.
That’s the secret to great space optimization. Macro sensors cover open areas and shared spaces. Micro sensors cover meeting rooms and small spaces. Live data, historical trends, and a privacy-first approach - it all adds up to a complete, actionable office picture.
This makes your planning sharper, operations smarter, and the office more reliable. And there’s no surveillance, no messy installs, and no endless implementation timelines.
Curious about occupancy analytics for your office? See how Occuspace helps modern workplace teams, or dive into the full platform and details here.
