Your building sits at 60% occupancy on a typical Tuesday. That big number hides what's really happening. Phone booths? Packed. Focus pods? There's a line. Four-person huddle rooms? Booked by one person - who doesn't even show. Floor data tells you how many people are here, not where the bottlenecks are.

Meeting rooms - booths, pods, wellness rooms, huddle spaces - drive most complaints and lost time. They're a small part of your space but cause wait lines, no-shows, and noise when folks can't find a quiet spot. Occuspace fixes this. We bring together building-wide sensors and room-level tracking. Get the answers in days, not months.

The Small-Room Blind Spot: Floor Data Isn’t Enough

Tracking at the floor level shows you trends - peak hours and busy days. But you miss daily pain points - the moments that matter most.

One floor may be only half full, but focus pods hit 90% while eight-person conference rooms hold just two people each. Meeting rooms only use 28% of their true capacity. Fifteen-person rooms average just 2.3 people. That hidden mismatch? It's lost in building-wide data.

You know the drill. People book huge rooms because all the booths are taken. Up to 30% of meetings get booked but never used. Employees waste time looking for spaces that look “busy” - but are really empty. If no one can find a quiet spot, calls spill out into open areas.

Floor data won't reveal these choke points. You need room-level insight to fix the real issues.

Macro vs. Micro: The Occuspace Way

Macro and micro sensing go hand in hand. Macro sensors cover big areas - floors, lobbies, open workspaces. Micro sensors focus on individual rooms like booths, huddle rooms, or wellness spaces.

• Occuspace Macro sensors detect Bluetooth and Wi-Fi from devices people carry. Perfect for spaces 400 square feet or larger. They count people, traffic, and how long folks stay. All data flows to the cloud and stays private.
• Occuspace Micro sensors use mmWave radar inside smaller rooms. They count the number of people in each - 0, 1, 2, or 3+. Ideal for meeting rooms, booths, and flex areas. Plug in and they're ready in seconds.

Macro gives you the big picture - how your building, floors, and open spaces perform. Micro dives deep on your most hotly contested rooms. Macro notes that Tuesday afternoons are the busiest. Micro uncovers that all your four-person rooms are booked solid, while ten-person rooms are half empty.

Privacy leads the way. No personal info is ever collected. Sensors never touch devices - they just catch broadcast signals, hash them right away, and then forget them. Data is short-lived and always secure.

See Patterns in a Single Week

You don’t need months. Comprehensive sensors show you the patterns fast - even in just a week.

• Day one gives you a snapshot - busy hours, hot spots, empty rooms.
• Mid-week reveals ghost meetings and real dwell times for each room type. See which bookings are just holding space and which get used.
• By week's end, you know which big rooms can become pods and which booths need a no-show auto-release.

This isn't guesswork. It's eyes on every room, every hour. Occuspace installs in minutes. You'll be making confident changes by week’s end.

Privacy-First Signals Only

Our sensors count people - not identities. No cameras. No personal data. Just quick, accurate, anonymous results.

• Macro sensors find Wi-Fi and Bluetooth signals from laptops, phones, and tablets. They’re passive - just listen, never connect.
• Micro sensors use mmWave radar for small spaces. They see people count, not who’s there. It’s privacy by design.
• Doorway counters add extra accuracy. They map depth, not images, for a privacy-safe headcount as people come and go.

All info rolls up to zone or room totals. We suppress low counts, keep data only as long as needed, and log all access. You get what you need - without the creep factor.

Metrics That Move You Forward

The right stats help you act, not debate. Don't guess - see what's real with these:

• Booked vs. actual: Shows whether those full calendars mean real meetings - or empty promises.
• Ghost meeting rate: Cuts straight to rooms booked but left empty. Get a real read.
• Peak utilization: See when your spaces fill up. If pods hit 90% every Tuesday at 2 PM, it’s time to add more.
• Dwell time: Find out how long folks really use each space. Adjust booking times to match reality.
• Queue spikes: Catch wait lines forming. Add more pods or improve turnover where it matters.

Cost data helps, too:

• Energy per occupied hour: Track how much you spend heating, cooling, and lighting rooms. Save money where you can.
• Cleaning hours per 1,000 visits: Balance service where it counts. Don’t overspend on quiet spaces.

These numbers make the case for change - and give your finance team rock-solid proof.

When Macro Works. When Micro Matters.

Macro and micro tackle different jobs. Macro tells you what’s happening across your portfolio, lobbies, or floors. Micro zooms in on every booth, pod, and huddle room. Combine them and there’s nothing left unseen.

• Macro sensors give you building heatmaps, inform staffing, and show demand at scale. Spot underused zones and right-size your footprint.
• Micro sensors fine-tune meeting rooms, phone booths, and focus areas. Track usage room by room. See what's booked, used, or left idle.

Together, you see your whole picture. Macro says you’re at 60%. Micro says pods are 90% full, while conference rooms stay open. Now you know exactly where and how to fix things.

Privacy by Design: Camera-Free Confidence

Your teams care about privacy, and so do we. You don’t need cameras to know your space. Our modern sensors give you answers - never images, never identity tracking.

• Camera sensors grab unnecessary info - faces, details, even text. Our sensors stick to what matters: presence.
• Occuspace sensors are camera-free, working through passive wireless and radar. It’s impossible to track individuals. It’s fully GDPR and CCPA compliant.
• All data is aggregated, low counts are hidden, and we log every access. We keep only what's needed - no more.

Leaders asked about "monitoring" get a simple answer: You’ll see how spaces work, not who’s in them or where they go. You solve real space problems without stepping on privacy.

Integrations That Work for You

Occupancy data should be easy to use and act on. We integrate with the tools you already know - wayfinding, cleaning, HVAC, lighting, and business dashboards.

• Occuspace serves up live data in a simple web portal. Filter, search, and export as you need.
• Digital wayfinding: See live "busy vs. free" maps. Find open pods and rooms in seconds. Reduce time wasted searching and balance demand.
• Demand-based cleaning: Clean only when spaces need it. Custodial savings reach up to 30%.
• HVAC and lighting control: Let your systems ramp up or dial back based on real occupancy. Cut energy costs by up to 90%. One client saved $0.50 per square foot per year just by syncing ventilation to real-time use.
• API exports: Pipe data into your IWMS, BMS, BI, or booking tools. Build smart dashboards, automate workflows, and track results portfolio-wide. All data stays secure and standardized.

Occuspace sensors install quickly and deliver results right away. No messy setups. No delays. You’ll be making decisions within days.

Get Results That Matter

Macro plus micro bring fast, tangible progress. Within a week, you’ll spot waste, reduce friction, and lift the workplace experience.

• Fewer no-shows: Find out which rooms are booked but empty and set up auto-release. Free up space instantly.
• Less search time: Live room data helps people find open spots fast. Digital maps do the heavy lifting - no more wasted minutes.
• Smarter room mix: Turn underused big rooms into busy small spaces. Data helps you match room types to real demand.
• Lower costs when areas sit empty: Automated heating, cooling, and lighting save money. ROI of 2-3x is typical the first year.

These improvements aren't theory - they're what happens when you close the small-room blind spot with fresh, actionable insights. Macro covers floors. Micro reveals rooms. Together, you have clarity across your space.

Ready to Rethink Your Workplace?

Floor data tells you who’s here. Room-level data tells you where things flow - or bottleneck. Combined, you see it all and can act quickly.

Occuspace makes it simple. Macro sensors cover big areas fast. Micro sensors capture every booth and huddle. Both set up in minutes, work with your tech stack, and get you the answers you need - fast.

You don’t have to operate in the dark. With the right data and an actionable view, you’ll find out exactly what’s happening in your most important rooms. The small-room blind spot? Gone for good.