Your office costs you every day it sits empty. Rent, utilities, cleaning, and maintenance don’t care if it’s ten people or a hundred. In a hybrid world, most offices run at just 40-60% capacity on a typical day, but you’re still heating, cooling, and cleaning every floor. That unused space? That’s where your money goes.
Real-time occupancy sensors help you measure exactly how your office gets used. They show you which spaces teams use, when, and for how long. With that data, you can right-size your space, adjust cleaning schedules, and fine-tune HVAC. The result? Lower costs, smarter spaces, and a workplace designed for today.
Offices often sit half empty, day after day. Weekly office use averages just 54.2% in major U.S. markets, and about 64% of global office space goes unused. Your overhead doesn’t shrink when fewer people show up. You still pay for every square foot.
Unused space isn’t just wasted - it’s expensive. You heat, cool, clean, and light every floor, every day. Traditional HVAC runs on fixed schedules, burning energy when no one’s around. Cleaning teams tidy up low-traffic areas as much as busy ones. Labor is 90% of custodial costs. Every hour spent cleaning empty rooms could go straight to spaces that need attention.
Peak days can trick you. Maybe Tuesdays feel packed, but if Mondays, Wednesdays, and Fridays average just 30% occupancy, you’re still overpaying. Short-term checks only give you a quick snapshot. Without ongoing data, you’re making decisions on guesswork, not facts.
Occuspace is an AI-powered platform that measures real-time occupancy. It’s quick, just plug in the proprietary sensors and see data flowing in minutes. No wires, no infrastructure changes. You get live counts and historical trends on one dashboard. Every count is anonymous; there are no cameras or personal identifiers.
Real-time occupancy data arms you with four key insights:
Traffic is the total number of visits over any span. You see how often a lobby, conference room, or café gets used. Dwell time shows how long people stay - ten minutes means a quick check-in, two hours means deep focus or meetings.
You get both live and historical data. Live numbers help teams find open desks and alert facilities when a space fills up. Historic trends spotlight patterns, like the third floor hitting 25% occupancy or conference rooms peaking at 2 PM on Tuesdays. View it all, 24/7, through the Occuspace portal or API.
Real-time sensors show you density - the real picture of how full a space is. Regular motion sensors only tell you someone’s present. Density sensors reveal if it’s five people or fifty. That shift helps you right-size your spaces, manage peak days, and link occupancy data into building systems.
Density insights help you:
Smart sensors let you connect occupancy with every aspect of office life. When a meeting room’s full, trigger ventilation or send alerts. When traffic drops, dial back lighting and HVAC. Your building starts to respond to actual use, not just guesses.
With occupancy data, you can finally match your office to how it’s actually used. Identify underused areas and:
Find crowded zones and add capacity where it counts. Don’t guess - let the numbers drive your space strategy.
Cost avoidance is huge. One university skipped $55M in construction by right-sizing instead of building new. Another company cut office space in half and saved $675,000 a year on rent - plus $135,000 on operations. These results are proven. It’s not theory - it’s action.
Set smarter hybrid policies with occupancy metrics. If teams need more space on Tuesdays and Wednesdays, encourage staggered schedules. If a 30-person office averages 11 people daily, reduce its size and reassign the rest. Companies using occupancy data cut their space needs by 25% to 60%.
Fixed schedules waste time and money. Cleaning crews scrub empty floors. HVAC runs full blast in empty rooms. Food prep meets crowds who never show up. Occupancy data helps you make operations demand-based.
For cleaning, trigger tasks based on actual use. Occuspace clients cut costs by 20–30% by cleaning where it matters. For example:
Spaces stay cleaner, costs drop, and staff focus where they add the most value.
For HVAC, adjust temperatures and schedules to match real use. Clients routinely save $0.15-$0.25 per square foot yearly. Demand-controlled ventilation pushes that to $0.30-$0.50 per square foot. For a 100,000-square-foot building, that’s $15,000-$50,000 saved each year - just on energy.
For food service, live occupancy data means you prepare the right amount, reduce waste, and schedule staff when people actually show up. One large tech company syncs food ops to real demand using Occuspace data. The same logic helps security, reception, and all services that flex when people arrive and leave.
Design plans often miss the mark in real life. You build a quiet zone, but it turns into a meeting spot. You launch a collaboration space, but teams steer clear. Occupancy data uncovers what really happens. Dwell time shows engagement - ten minutes means people pass through, two hours means deep focus.
One Occuspace customer found an engineering team with 35% lower dwell time than others. The culprit? Noise from a marketing team nearby. Adding partition walls and nearby focus spaces doubled dwell time. Employee sentiment jumped 40%.
Use data to:
Design spaces that people want to use - not ones that sit empty.
Occuspace combines both Macro and Micro sensors in one analytics platform:
All sensor data shows up in a single dashboard. You see everything at once.
Use Occuspace to:
Start with high-value spaces. See real results, then scale quick and wide. One platform powers real estate decisions, operational efficiency, and a great workplace experience.
Occupancy sensors focus on spaces, never on individuals. Occuspace sensors use AI to scan for wireless signals and deliver real-time, anonymous data. There are no cameras. No batteries. No personal data. Sensors detect Bluetooth and WiFi activity - but never connect to devices. All MAC addresses get hashed on the sensor with a new salt every day. Only encrypted, anonymous data ever leaves the device.
Micro sensors use mmWave to scan rooms and count occupancy, never identities. The data is always aggregate, anonymous, and secure. No one gets tracked. Privacy is built in.
Employees trust the system - they know they’re not being watched. Leaders stay compliant with data protection. And facilities teams get actionable data, without compromise.
Your data tells a clear story - if you focus on a few strong KPIs:
Frequently Asked Questions:
Can I get historical and real-time occupancy in one platform?
Yes. You need live data to manage the day-to-day, like showing employees available desks or automatically releasing ghost bookings. But you also need historical trends to make confident decisions about lease renewals and office redesigns. We bring both datasets together so you can optimize operations now and strategize for the future in a single dashboard.
Workplace sensors that integrate occupancy with air quality data?
Definitely. Efficient hardware works harder for you. Our sensors capture granular occupancy data while simultaneously monitoring environmental factors like CO2, temperature, and humidity. This connects the dots between building health and employee usage without requiring complex, multi-device installations that clutter your ceilings.
Real-time occupancy data pays off fast - and keeps you agile for the future. Cut custodial costs by up to 30%. Save $0.15-$0.50 per square foot each year on energy. Avoid millions in expansion. Design offices that match how people truly work.
Occuspace makes rollout simple. Sensors plug right into outlets - no rewiring needed - delivering data within minutes. Deploy across dozens of spaces in just a few days. See live data and trends instantly. Integrate with existing building systems and workplace tools with ease.
Start with high-impact areas - like conference rooms, cafeterias, and open workspaces. Pilot it on one floor, see the difference, then scale up. The data shows clear places to consolidate, add space, or tweak routines. Everything’s privacy-first and camera-free, so you can move quick and keep everyone confident.
This is the future-ready office - driven by data, not guesswork. Occupancy sensors give you real-time, anonymous, actionable data. Cut costs. Get smarter spaces. Build a workplace everyone wants to use.
